- Registration: All
exhibitor registrations will be managed via the Internet. All manufacturers
and their representatives attending the conference and exhibit must
register.
- Badges: All
manufacturers and their representatives attending the conference
must wear the conference badge for admission to the exhibit area.
- Booth Selection: Upon receipt of full payment, space choice allocated on a first-come, first-assigned basis.
- Exhibit
Hall Hours:  Sun. 5-7PM; Mon. 11:30AM–6:30PM; Tue.
7:30AM–12PM. See Exhibit
Hours Form
for details.
- Payments for Exhibit Space: Booth
fee is $700 for an 8’ x 10’ booth in ballroom OR a 7’x
10’ in the foyer. After August 1, 2008, booth fee is $800.00
per space. Fee includes:
1 - Skirted table (2 ft x 6 ft)
8’ high back wall, 3’ high
side rail drape
2 chairs
Wastebasket
Identification Sign: Company Name, City, State
Electricity (bring own
power strip & extension cords) (Must
request electricity on form)
2 – Exhibitor Registrations & Badges* (
see Note)
Saturday Exhibitor Hospitality Reception
Sunday Meet & Greet in
Hall
Monday Light lunch
Tuesday Exhibitor Sponsored Breakfast Buffet
Door Prize Drawings in
Hall
Official Conference AttendeeOpt-In List (Registered as of August
6, 2008)
Additional services such as telephone line, water, additional
electricity, receiving shipped packages, storage, etc., must be arranged
directly
through Freeman Decorating’s Service Kit to be sent out closer
to the Conference date.
- Setup Instructions: Exhibitors
must register prior to any unloading or setup of booth materials.
Setup of exhibits may commence at 6:00AM on Sunday, 9/14/2008. Setup
must be completed by 4:00PM Sunday, 9/14/2008 to prepare for the
Meet & Greet
at 5:00PM Booths not set up by 4:00PM may be cancelled and
resold. Boxes, crates, large items, etc. must be
stored off-site or arrangements made directly with Freeman Decorating. See Exhibit
Hours/Contact Form.
- Dismantle Instructions: Exhibitors
may dismantle from 12:00 PM – 2:00 PM on Tuesday, 9/16/2008.
Booths must be completely dismantled by 2:00 PM
- Early Dismantling: Exhibitors
are prohibited from dismantling booths prior to the final day’s
official Exhibit Hall closing hour of 12:00PM on Tuesday, 9/16/2008.
Early dismantling may result in loss of future exhibition privilege.
- Cancellation and Withdrawal: A
50% service fee will be charged on all cancellation requests received
prior to August 1, 2008. No refunds will be made after August 1,
2008.
- Registration Cutoff: Booth
registration will be accepted as long as space is available. The
deadline for listing in the Conference Program is August 1, 2008.
- Smoking Policy: No smoking will be allowed in the Exhibit Hall.
- Use of Exhibit Space: Exhibits
are confined to products manufactured or services rendered by the
exhibitor. No exhibitor shall assign, sublet, or share the space
allocated without approval by the RMSAWWA/RMWEA Joint Conference
Exhibit Coordinator. Exhibitors are required to have the assigned
exhibit space neat and orderly at all times. Exhibits are not permitted
in any other location without written permission from the RMSAWWA/RMWEA
Joint Conference Exhibit Coordinator. No flammable decorating materials
are permitted. Exhibitors must accept full responsibility for compliance
with all local, state, and national fire safety regulations. No excessive
noise will be allowed. No attaching of material to any floor,
walls, columns, or drapes will be permitted. Only items and/or services
normally associated with the water/wastewater utilities industry
may be exhibited.
- Liability: Neither
the Rocky Mountain Section of the American Water Works Association
nor the Rocky Mountain Water Environment Association assumes any
responsibility for the protection and safety of exhibitors, their
representatives, agents, or employees, or for the protection of exhibits
or other property of exhibitors or their representatives. Each exhibitor
agrees to indemnify the Rocky Mountain Section of the American Water
Works Association and the Rocky Mountain Water Environment Association
and hold
same harmless from all claims that such exhibitor or its representatives, agents,
employees, contractors, or insurers may bring against same in connection with
any injury to person or property caused by the actions or negligence of such
exhibitor or its representatives, agents, employees, or contractors, including
paying all court costs, attorney fees, and other expenses incurred by the Rocky
Mountain Section of the American Water Works Association and the Rocky Mountain
Water Environment Association in defending against, satisfying, or compromising
any such claim
*NOTE – If
you plan to attend any ticketed event, such as the banquet or a business
lunch, etc., you must fill out a Conference Registration Form (when
available) and send payment to Great Events/TEAMS to obtain your ticket(s).
Show Management Reserves the Right to Make Location Changes if Needed.
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