1. Registration:  All exhibitor registrations will be managed via the Internet. All manufacturers and their representatives attending the conference and exhibit must register.
2. Badges:  All manufacturers and their representatives attending the conference must wear the conference badge for admission to the exhibit area.
3. Booth Selection: Upon receipt of full payment, space choice allocated on a first-come, first-assigned basis.
4. Exhibit Hall Hours:  Sun. 5-7PM; Mon. 11:30AM–6:30PM; Tue. 7:30AM–12PM. See Exhibit Hours Form for details.
5. Payments for Exhibit Space: Booth fee is $700 for an 8’ x 10’ booth in ballroom OR a 7’x 10’ in the foyer. After August 1, 2008, booth fee is $800.00 per space. Fee includes:
      1 - Skirted table (2 ft x 6 ft)
      8’ high back wall, 3’ high side rail drape
      2 chairs
      Wastebasket
      Identification Sign: Company Name, City, State
      Electricity (bring own power strip & extension cords) (Must request electricity on form)
      2 – Exhibitor Registrations & Badges* (
see Note)
   Saturday Exhibitor Hospitality Reception
   Sunday Meet & Greet in Hall
   Monday Light lunch
   Tuesday Exhibitor Sponsored Breakfast Buffet
   Door Prize Drawings in Hall
   Official Conference AttendeeOpt-In List (Registered as of August 6, 2008)
Additional services such as telephone line, water, additional electricity, receiving shipped packages, storage, etc., must be arranged directly through Freeman Decorating’s Service Kit to be sent out closer to the Conference date.

6. Setup Instructions: Exhibitors must register prior to any unloading or setup of booth materials. Setup of exhibits may commence at 6:00AM on Sunday, 9/14/2008. Setup must be completed by 4:00PM Sunday, 9/14/2008 to prepare for the Meet & Greet at 5:00PM Booths not set up by 4:00PM may be cancelled and resold. Boxes, crates, large items, etc. must be stored off-site or arrangements made directly with Freeman Decorating. See Exhibit Hours/Contact Form.
7. Dismantle Instructions:  Exhibitors may dismantle from 12:00 PM – 2:00 PM on Tuesday, 9/16/2008. Booths must be completely dismantled by 2:00 PM
8. Early Dismantling:  Exhibitors are prohibited from dismantling booths prior to the final day’s official Exhibit Hall closing hour of 12:00PM on Tuesday, 9/16/2008. Early dismantling may result in loss of future exhibition privilege.
9. Cancellation and Withdrawal:  A 50% service fee will be charged on all cancellation requests received prior to August 1, 2008. No refunds will be made after August 1, 2008.
10. Registration Cutoff:  Booth registration will be accepted as long as space is available. The deadline for listing in the Conference Program is August 1, 2008.
11. Smoking Policy:  No smoking will be allowed in the Exhibit Hall.
12. Use of Exhibit Space:   Exhibits are confined to products manufactured or services rendered by the exhibitor. No exhibitor shall assign, sublet, or share the space allocated without approval by the RMSAWWA/RMWEA Joint Conference Exhibit Coordinator. Exhibitors are required to have the assigned exhibit space neat and orderly at all times. Exhibits are not permitted in any other location without written permission from the RMSAWWA/RMWEA Joint Conference Exhibit Coordinator. No flammable decorating materials are permitted. Exhibitors must accept full responsibility for compliance with all local, state, and national fire safety regulations. No excessive noise will be allowed. No attaching of material to any floor, walls, columns, or drapes will be permitted. Only items and/or services normally associated with the water/wastewater utilities industry may be exhibited.
13. Liability:  Neither the Rocky Mountain Section of the American Water Works Association nor the Rocky Mountain Water Environment Association assumes any responsibility for the protection and safety of exhibitors, their representatives, agents, or employees, or for the protection of exhibits or other property of exhibitors or their representatives. Each exhibitor agrees to indemnify the Rocky Mountain Section of the American Water Works Association and the Rocky Mountain Water Environment Association and hold same harmless from all claims that such exhibitor or its representatives, agents, employees, contractors, or insurers may bring against same in connection with any injury to person or property caused by the actions or negligence of such exhibitor or its representatives, agents, employees, or contractors, including paying all court costs, attorney fees, and other expenses incurred by the Rocky Mountain Section of the American Water Works Association and the Rocky Mountain Water Environment Association in defending against, satisfying, or compromising any such claim

*NOTE – If you plan to attend any ticketed event, such as the banquet or a business lunch, etc., you must fill out a Conference Registration Form (when available) and send payment to Great Events/TEAMS to obtain your ticket(s).  

Show Management Reserves the Right to Make Location Changes if Needed.